After completing your company settings you can add team members to your organization.
Team members can be added interactively (individually) or in bulk via CSV file import.
|Plan||Interactive||CSV File Import|
To add a team member, select Employees from the left menu.
Add an individual team member
- Start the onboarding process by selecting Add Member. The wizard will guide you through a few short steps to add the team member.
- Select your Team Member Type:
- Enter the team member's basic details.
- Invite the employee to enter their personal information, such as their address, via PayChequer.
- Enter the payroll details for the team member
- If you have paid this employee in the current calendar year manually or through another payroll service add their year-to-date payroll details.
- Add Benefits and Deductions
- Set up Your Vacation settings
Jump to CSV file import to add team members in bulk.
Employee: A person who works for you.
Contractor: An independent person who does work for you and others. Follow the Canada Revenue Agency guidelines to determine if your team member is an employee or a contractor.
Construction Contractor: A contractor in the construction industry.
If you are adding a contractor or construction contractor, follow the guide to enroll them.
Use the Advanced Payroll Options to add a general ledger (GL) code for department grouping and other tax details.
Basic year-to-date fields are available on screen. For more fields, use the dropdown and select Year To Date Advanced.
Add any benefits, deductions or earnings in the Advanced section.
To add custom benefits or deductions, select the Add benefit or deduction button. Select the pay rule from the Rule Name field. Choose whether you want the amount per pay to be a fixed ($) amount or a percent (%) of the gross pay. Enter the amount per pay period.
If you have a monthly premium but you want to enter an amount per pay period, calculate the amount as follows:
(Monthly Premium) * 12 / # of pays per year
Example: $100 / month for a bi-weekly paid employee = ($100*12)/26 = $46.15 per pay period
A checklist of the on-boarding steps will be shown. Review to ensure you've completed all the steps
You can continue to Edit the Team Member as needed from your team dashboard to add direct deposit or other details.
If you have a started on-boarding a team member but did not complete the steps, the individual will be shown in your Onboarding View
Select the Team dropdown to see your Team Dashboard options.
Select plans support the bulk import of team members using a CSV file. View the template and formating guidelines
Upload your completed CSV file by selecting the ellipses on the top menu bar of the Team or On-Boarding dashboard.
Choose Import Employees
Follow the prompts to select your CSV file to add team members or to update YTDs for team members already added.
Click Import once your file has been selected.
You will get a notification of a successful upload or if there are any problems.
After you upload your new team members remember to Edit Team Members to add
- Vacation Settings