This guide shows administrators and Payroll Managers how to effectively use their Pay Run History Report.

Also known as: PRH, pay history, historical data, pay cycle history

Applies to: Administrator, Payroll (Web), Canada (en-CA) 

What is the Pay Run History Report?

The Pay Run History report contains all of the pay runs that you have completed. It includes the cycle dates, payment dates, earnings, remittances, number of employees, among other information. With many filter options, this report is great when searching for data in particular periods or past years. Once you’ve filtered and searched for the data you need, you can then download the report into Excel or PDF (on paid plans). 

Infobar

In the Infobar at the top of the screen, you’ll see:

• Total Gross Earnings YTD: Sum of gross pay processed this year.

   

• Total CRA Remittances YTD: Total source deductions you’re remitting to CRA for the year.

   

• Total Taxable YTD: Total taxable income processed year-to-date.

   

• Last Pay Date: The most recent completed pay date in your history.

   

• Pay Runs: Count of pay runs included in the period; the checkmark (“All Good”) indicates no issues detected with the latest run.

   

• Filter: the filter option above and to the right of the Infobar gives you the ability to filter your history by run type, including Regular, Special and Reversal runs.

• Change Year: by default, we’ll show you your current year payroll history. To review previous years, click the button towards the upper right (e.g. 26) and select the year you wish to review. Your Infobar, Trend Chart and Pay Run table will update automatically.

Tip: These values update automatically as you finalize additional pay runs. 

Trend Chart

At the centre of the screen, you’ll see your Trend Chart that visualizes earnings across the year.

• The dark blue line represents your gross payroll, the light blue line represents the net payments, and the dotted line represents your projected gross and net payroll based on your historical patterns.

   

• Compare Previous Year: Towards the upper right of the chart, click the toggle option to overlay last year’s trend for context.

   

• View controls: Switch between YTD, Quarterly, or Monthly to change the aggregation.

   

• Timeline scrubber: Use the slider below the chart to focus on a narrower date range.

Reading the chart: The shaded area highlights cumulative totals over time; the dashed section extends beyond the last completed pay date to show the projection. 

Pay Run Table

The bottom panel of the report provides you more in-depth data on each pay run you’ve processed that year. Every row represents a pay cycle with sortable columns:

• Pay Cycle: The date range of the work period (e.g., 12 Mar 2025 – 25 Mar 2025). A label such as In progress indicates the run hasn’t been finalized yet. You will also see the pay frequency used for the pay run (e.g. BiWeekly). You will also see different icons to denote if the pay run was finalized as Regular, Special or Reversal run. Lastly, you can find any associated Debit Record for that payrun by hovering over the Pay Cycle column entry for the pay run.

   

• Payment Date: The scheduled/actual payday for that cycle.

   

• Number of Employees: Employees included in the run.

   

• Last Modified: The most recent change to the run (includes who updated it and when). For a finalized run, this represents the time it was finalized.

   

• Gross Earnings: Sum of gross pay for the cycle.

   

• CRA Remittance: Total deductions to remit to CRA for that cycle. This includes your federal tax, provincial tax (exception: Quebec), CPP and EI – employee and company contributions.

   

• Provincial Remittance: Total deductions to remit to MRQ for that cycle. This includes provincial tax (Quebec), QPP, QPIP, HSF and CNESST – both employee and company contributions. You will only see this if you have these deductions to remit.

   

• Taxable Income: The total taxable income portion of the run.

   

• Insurable Earnings: The total insurance income amount of the run.

   

• Company CPP: The total company contributions owed for CPP in that cycle.

   

• Company EI: The total company contributions owed for EI in that cycle.

   

• Company QPP/QPIP/HSF/CNESST: these columns contain the total company contribution amounts for each respective tax. They will only appear if you have amounts to remit. These totals are already included in the Provincial Remittance column.

   

• Totals: The total for the entire year within each column will appear in the bottom row of the table.

Common actions

• Reverse a payrun by clicking the ellipses to the right of the cycle you wish to correct, followed by Reverse.

   

• Sort by clicking any column header (e.g., sort by Last Modified to see the newest changes first).

   

• Open a record by selecting its row to view or continue processing (if In progress).

   

• Download Reports by selecting the ellipses to the far right of any cycle.

   

• Export your history to excel by selecting the ellipses in the upper right corner of the pay run grid. 

Troubleshooting & FAQ

Stuck? Review these common questions and errors to see if this solves your issue:

How do I reverse a pay run?

Administrators and Payroll Managers of Business and Accountant plans can reverse a pay run by going to the Pay Run Table, clicking the ellipses to the far right of the run you wish to correct and clicking Reverse.

See this article for a step-by-step.

What do I use the Pay Run ID and Debit Record for?

Our Customer Success team may ask for this information to help you better? When requesting help with a specific pay run, we need to know exactly which one you’re referring to. These ID numbers help our team do that.

What does the “All Good” checkmark or alert mean in the Infobar?

It indicates no outstanding alerts for the latest runs (e.g., missing remittances or incomplete approvals). If there is an alert, you’ll see it there and it will tell you what you need to do to resolve it. You will see an alert here for any pay run that has an alert, such as an unfunded payroll transaction. Only once all alerts have been resolved will you see the ‘All Good’ checkmark.

How do I compare to last year?

Toggle Compare Previous Year on the chart to overlay last year’s line for quick year-over-year context.

Why does a pay run show “0 employees”?

Until employees are added (or if all were removed), the count shows 0. Once you include employees and finalize, the count updates.

What’s the difference between Gross Earnings and Net on the chart?

Gross is total compensation before deductions; Net is take-home pay after deductions and remittances.

Why don’t my YTD tiles match my internal totals?

Common reasons: a run is still In progress, a pay date lies outside the current year, or adjustments were made after your last reconciliation. Finalize runs and confirm pay dates.

This could also mean that manual modifications were made to employee YTD. If you suspect this may be the case, we recommend creating a YTD Summary (checks employee YTD) and a YTD Journal (checks pay history) to compare for specific differences.

How do projections work?

They extrapolate from your recent pay frequency and amounts. One-off runs can temporarily skew the dashed forecast line.

Why is Taxable Income different from Gross Earnings for a run?

Taxable Income excludes non-taxable items (e.g., some reimbursements). Gross includes all earnings items.

What is the Original Pay Run ID in the excel export of the table?

The Original Pay Run ID in the excel export will appear only for reversal runs. It refers to the pay run that the reversal corrected.

I’m missing a rule from my Pay Run Grid. Where is it?

If you’re missing a tax you think you should see, it means that it has a 0 value. In that case, you likely will need to ensure it’s enabled in your Settings. Go to Settings > Pay Rules or contact our Customer Success team for more information. 

Related tasks

• Journal (Register) Report

   

• YTD Journal

Keywords: pay history, reverse, payroll data, pay run data, pay cycle data

KA-01238 • Last reviewed: 2025-10-10 • Owner: Support Docs