Termination Pay Part 3 - Adjustments to the ROE for Termination Payments

Now that you've created pay rules, and paid out your termination payments, your last step is to issue an ROE.

If you need help terminating the employee and issuing an ROE, please see HERE.

 

Adjustments to an ROE for Termination Payments

When completing your ROE, you will reach a step called "Additional Amounts." This is where you will enter any adjustments based on your termination payments.

Vacation Pay

B. SELECT VACATION

B. SELECT EITHER INCLUDED WITH EACH PAY OR PAID BECAUSE NO LONGER WORKING

• Use 'included with each pay' if the employee had vacation included with each payroll.
• Use 'paid because no longer working' if you accrued vacation for this employee. Enter the total amount of Vacation paid in your termination pay run under the 'Amount' field. Vacation amount will be included in PP1 with regular earnings.

 

Payment in Lieu of Notice

A. SELECT OTHER MONIES

B. SELECT PAY IN LIEU OF NOTICE (Y00)

C. DO NOT ENTER START / END DATES

D. ENTER THE GROSS PAY IN LIEU AMOUNT 

 

Salary Continuance

Be sure to issue your ROE only after you've paid out any salary continuance. This way, you don't need to make any adjustments to the ROE after it's submitted.

 

Severance Pay (Applicable to CLC and Ontario employers)

A. SELECT OTHER MONIES

B. SELECT SEVERANCE (E000)

C. DO NOT ENTER START / END DATES

D. ENTER GROSS SEVERANCE AMOUNT

 

Retiring or Lump Sum Payments (informally known as severance)

A. SELECT OTHER MONIES

B. SELECT RETIRING ALLOWANCE / RETIREMENT LEAVE CREDIT (R00)

C. DO NOT ENTER START / END DATES

D. ENTER GROSS SEVERANCE AMOUNT

 

Statutory Holiday Pay

A. SELECT STATUTORY HOLIDAY

B. ENTER THE STATUTORY HOLIDAY DATE*

C. ENTER THE GROSS STATUTORY HOLIDAY PAY AMOUNT

 

*IMPORTANT - the date for this field should only be entered if the holiday you paid for/will pay for is after the last day worked.

Before submitting the ROE, please click on 'view draft' and verify these amounts are reflected under Block 17 on the draft ROE.

We recommend paying out any statutory holiday that occurs after the last day for which paid before you offboard the employee in the system.

If a statutory holiday occurs after the last date for which an employee is paid and is paid out after processing ROE, please amend the ROE to include the amount in Box 17 of ROE. See here for how to amend your ROE.