Just a heads-up: this updated report is currently only available on the Growth Plan. We'll make it available to everyone soon!
The General Ledger report is sent to your accounting software each time you close the period. If you use a program such as Sage, Quickbooks, Xero, or others but haven’t connected it to PaymentEvolution, please see our Add-Ons guide to get started. If you don’t use an accounting program or use one that is not compatible with PaymentEvolution, you can still use this report to provide to your accountant or manually post it to your accounting program.
For more information on closing your remittance period, please see our guide: When should I close my remittance period?
A. This report is created upon closing the period. Go to Actions.
B. Select End of Period.
C. Or, you can select Yes, close period when you see this reminder after starting a new pay run if you forgot to close it after your last pay run.
Using the Report
D. Date Created: This is the date the report was created. It also represents when the period was last closed.
E. Reporting Date: These are the ‘to’ and ‘from’ dates for the reporting period (between two-period closures). The end date of one period will always be the same as the start date of the next report.
F. Ellipses: Click this option to View, send to your accounting system, or download to PDF, Excel or XML format. You can also click anywhere on the record to view the report.
G. Use the Search Icon to look for something specific.
H. Use the Column Selector to customize which columns you see.
For a refresher on using our reports, check out this article!
You can see the various fields on your GL reports when viewing a report. On the left, you have the cost account number assigned in PaymentEvolution (it may differ from your accounting program – this is not a problem so long as they are mapped), along with the account's name to briefly describe what it contains. On the right, you have the corresponding debit and credit amounts totalling at the bottom.
Please note: The numbers on this report will not be exactly the same as those on your payroll. A General Ledger is an accounting-specific report that hits multiple accounts per item (for example, accrued and then paid-out vacation hits the GL 6 times). This creates a full audit trail of the debits and credits for your accounting books, which is correct.