The Journal report provides a detailed breakdown of every pay run completed in the system. This report is great if you’re looking for more than just the basic hours and earnings of an employee on a specific pay run. When reviewing a discrepancy or if you have questions for our support team about our calculations, please be sure to provide this report.
To access the journal report:
A. From the left-hand menu, click Reports.
B. Click the Pay Run dropdown.
C. Select Journal.
D. Report Name: this is the name assigned to the report. If you’ve updated the name, it will reflect in this column.
E. Date Created: this is the time and date the report was created. Provided the report has a ‘Final’ status, this will be when the pay run was completed because these reports are saved on finalization. If you filter by ‘Interim,’ this date will be when you click ‘Calculate’ in the pay run.
F. Start/End/Payment Dates: this represents the pay run’s cycle dates and the selected payment date. If your pay run had multiple payment dates this column will display the direct deposit date.
G. Additional Options (Ellipses): Click the ellipses to see your export options. You can export it to PDF or Excel or simply view the report.
To see more on sorting, filtering, renaming and exporting reports, see our article here on additional reporting features.
Viewing the report
Viewing the report will give you a detailed breakdown of all employee-related amounts on a pay run, including their payments and statutory deductions. Downloading the report will also provide you with additional information, such as any custom benefits or deductions you have added. You can use the scroll bar at the top or bottom to view the other amounts, and can expand how many employees you see in this view at the bottom.
H. If you don't see your desired column, click the Customization Icon and select the columns you want to see.