Terminating an employee

If an employee is leaving your payroll, you can use the system to "terminate" their employment. You'll use this if an employee ceases work with you, goes on maternity leave or in any case that requires you to generate a Record of Employment for them.  Please remember to first pay out any outstanding payroll, vacation or any other amounts owing prior to terminating.

**Please check with your accountant/labour standards or CRA if you are required to make any severance payments.

Here's how:

  1. Login to your payroll account and navigate to EMPLOYEES -> click the Terminate button terminate-button.PNG  beside the employee name 
  2. If you have any outstanding vacation accrued for the employee, you'll see a warning message:
    terminate-warning.PNG
    Cancel and go back to the RUN PAYROLL screens to pay out the outstanding vacation first before proceeding.  If you are on any of our paid plans, please use the "special" payroll type for this extra run.
  3. Once you've cleared any outstanding vacation - specify the reason for leaving and the termination date. 
  4. You'll now be able to generate the Record of Employment for the employee
    terminate-viewroe.PNG
  5. If you'd like to create the ROE - follow the steps in our ROE guide
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