The Pay Run History report contains all of the pay runs that you have completed. It includes the cycle dates, payment dates, earnings, remittances, number of employees, among other information. With many filter options, this report is great when searching for data in particular periods or past years. Once you’ve filtered and searched for the data you need, you can then download the report into Excel or PDF (on paid plans).
1- Pay Run ID – this is the unique identification number assigned to the pay run. If ever a reversal or stop payment is required, we may request this number.
2 – Run Type – this is the type of pay run processed. It can be either Regular, Special, or Manual (on accounting plans)
3 – Completion – this gauge indicates how close the run is to completion. If the gauge is all the way to the right as pictured, then the run has been finalized. If the meter is in any other position, then you will need to complete the run.
4 – Start Date – this is the start date of the pay cycle.
5 – End Date – this the end date of the pay cycle.
6 – Payment Date – this is the date the employees will receive their payments for the pay cycle (it is tied to the payment date when you start your pay run).
7 – Pay Type – this shows the pay frequency of the pay cycle (ie. Biweekly, semi-monthly, monthly, etc.).
8 – Number of Employees – this indicates the number of employees processed on the pay run.
9 – Last Modified – this indicates the date and time the pay run was completed. Or, if it’s not yet finalized, then it’s the last date that it was modified.
10 – Gross Earnings – this the total employee earnings before applicable taxes and deductions, including any non-taxable earnings.
11 – Remittance Gross – this consists of all taxable earnings and benefits (before taxes) on which remittances are calculated.
12 – Insurable Earnings – this amount is the total that EI premiums are calculated on. Since not all earnings are insurable, this amount may not match the amount in the employee’s gross earnings.
13 – Remittance – this is the total remittances that the company will need to remit to CRA for the pay run. It includes the employee’s deductions as well as the corresponding company contributions. If you are paying remittances manually, then you can use this column to make your payments.
14 – Provincial Remittance – this figure includes all remittances owed to Revenu Québec, including the employee deductions and corresponding company portions.
15 – Status – this indicates whether or not the pay run is complete. A pay run listed as New is in progress, whereas one that is listed as Finalized has been completed.
16 – PDF / XLS – clicking either of these icons will download the report in the desired PDF or XLS format.
17 – Show Company Portions – clicking this box will display additional fields for the company portions of CPP and EI, as well as QPP, QPIP, CNESST and HSF (if applicable). The totals for company EI, CPP, QPP and QPIP are already included in your Remittance/Provincial Remittance columns, so if you are using this to pay your remittances then you will not need to add the company amounts to the amount in the Remittance/Provincial Remittance columns.
18 – Reports – this shows the selection of reports available for each pay run. Each can also be found in their respective places in the Reports section of the left navigation.
Search & Filter Options
With this report, you can search for pay runs within a particular date range. This is very helpful if you are using this report to pay your remittances, as you can filter for the pay runs that were paid out in your current remittance period. You can also filter by Run Type if you need to download a report for only one kind of pay run. Finally, you can change the year in the Payroll Year field to look at previous year data.
Our favorite feature
Use the check boxes on the left to select certain pay runs to add them up at the bottom. Use this for when you need to manually remit or record data based on a group. Select all pay runs with a payment date in your period and let the grid add them up for you.